Trusted by over 500 companies in Germany, Austria, Switzerland, and South Tyrol
Does this sound familiar?
Employees have long been using their personal ChatGPT accounts in their day-to-day work—usually without the knowledge of management or the IT department.
Customer data is entered into free AI tools—without a data processing agreement and without any control over where it ends up.
To generate AI-generated text, you first have to switch to a separate tool and then laboriously copy the result back.
Overview of core functions
AI Assistant in every text field
- European AI with recognized security standards: Your data is hosted in the EU and processed by Mistral AI, which complies with the recognized security and data protection standards ISO 27001/27701 and SOC 2 Type II
- Write without detours: Create, shorten, or rephrase text directly in the respective text field without separate AI tools or copy-and-paste
- Flexible to suit your needs: Your token quota is automatically replenished monthly and can be increased at any time as needed
Respond to emails faster and more appropriately
- Responses tailored to the inquiry: The AI Assistant analyzes the content of an incoming email and immediately generates a suitable draft response
- Immediate feedback, rapid improvements: Your feedback reaches us instantly via the built-in feedback feature—so we can respond quickly and continuously optimize the AI Assistant for you
- From the customer’s request directly to the task(coming soon): The AI identifies possible next steps, suggests the appropriate task or data entry type, and automatically fills in relevant fields
AI Support for documents and corporate knowledge
- AI right in Consolidate Office: Create, shorten, or rephrase text within your documents—without interrupting your workflow
- No separate tools: Consolidate Office uses the same European AI as the rest of the system—with the same data protection and security standards
- Answers Instead of Long Searches (coming soon): The query assistant uses RAG and Vector Search to find relevant information in the existing database and answers questions in the appropriate context
Connect corporate knowledge the smart way
- AI-powered workflows with n8n: Use external AI models to analyze data or structure information, and automatically create data entries, emails, or appointments in Consolidate
- Open to Custom Integrations: The open API offers numerous possibilities for connecting Consolidate to external applications and implementing custom solutions tailored to your processes
- Connect Consolidate to AI assistants(coming soon): A dedicated MCP server creates a standardized interface through which compatible AI applications can securely interact with Consolidate
Why software "Made in Austria" with european AI makes a difference for your business
Consolidate deliberately partners with a European AI provider that complies with the recognized security and data protection standards ISO 27001/27701 and SOC 2 Type II, and processes your data exclusively within the EU—unlike free AI tools, where input data is processed without a data processing agreement and may in some cases be used to further develop the models. This also protects you from “shadow AI”: Employees receive a verified, approved AI directly as part of their daily work, rather than having to resort to private accounts.
- Choose between EU cloud or on-premises
- GDPR-compliant by design, not retroactively implemented
- European AI (Mistral AI)
- Developed in Austria for SMEs in the DACH region
- On the market for 30 years
- Full data sovereignty: You decide where your data is stored
Who is Consolidate designed for?
- Companies that want to use AI without losing control of their data
- SMEs without their own IT department that still need a tested, approved AI solution
- Companies with strict data protection requirements (e.g., law firms, asset management firms)
- Over 5,000 users with a wide range of needs already trust Consolidate
Everything is connected – AI doesn't work alone
With most providers, AI is a separate tool into which data must be manually copied and then copied back out. With Consolidate, the AI Assistant is part of a unified platform from the start—directly integrated into CRM, documents, and the knowledge base.
AI ↔ CRM:
Email replies and notes are created directly within the context of the respective contact—without copying data.
AI ↔ Document Management:
Texts are created, shortened, or reworded directly in Consolidate Office—without interrupting the workflow.
AI ↔ Knowledge Base:
The query assistant answers questions directly from your existing database (planned).
Everything stays up to date automatically and in one place.
Discover how AI works together with CRM and the knowledge base.
COST COMPARISON
How much a comparable software stack usually costs
Calculated for a team of 10 people. Consolidate replaces all six categories with a single, GDPR-compliant platform hosted on an EU server.
| Feature | Price/User/Month |
|---|---|
| CRM e.g., Pipedrive | 34,00 € |
| Knowledge Base e.g., Notion | 19,50 € |
| Documents, Email & Calendar e.g., Microsoft 365 | 20,36 € |
| Video Conferencing & Team Chat e.g., Microsoft Teams | inkl.* |
| Projects & Tasks e.g., monday.com | 12,00 € |
| AI Assistant e.g., ChatGPT Business | 21,00 € |
| Asset Management e.g., specialized asset management software | starting at 8,00 €** |
| Total – 6 individual tools | 114,86 € |
| Consolidate Premium - all inclusive | 24,00 € |
| Savings per user per month compared to a stack of individual tools—for 10 users, that amounts to approximately 11,000 € per year. | –79% Savings in the first year |
* Already included in Microsoft 365 Business Standard (with Copilot). ** Object management is typically billed as a flat rate rather than per user (allocated here across 10 users). All prices: providers’ publicly listed annual rates, as of 2026, net per user/month. Information provided without guarantee.
All the information. One place. Complete clarity.
With Consolidate, companies can find what they need—quickly, centrally, and transparently.
FAQ
Business AI tools like the Consolidate AI Assistant are integrated directly into the work environment, process data through a provider with recognized certifications such as ISO 27001/27701 and SOC 2 Type II, and operate without the need to copy and paste between separate tools. The free version of ChatGPT, on the other hand, does not offer a data processing agreement or integration with your business data.
"Shadow AI" refers to the unauthorized use of AI tools such as ChatGPT by employees without the knowledge of IT or management. In such cases, sensitive customer data can end up with external providers without a data processing agreement or a legal basis—a risk to which, according to recent studies, many companies are unwittingly exposing themselves. An approved, directly integrated AI solution like the Consolidate AI Assistant eliminates the need for employees to resort to private accounts.
As a general rule, customer data may be processed using AI tools, but only if there is an appropriate legal basis, a data processing agreement, and documented data processing—requirements that free consumer versions generally do not meet. The Consolidate AI Assistant, on the other hand, processes data through a European provider with recognized security standards.
Each user receives a monthly token allowance that is automatically replenished. If more capacity is needed, the allowance can be flexibly increased at any time. See Pricing
The AI Assistant analyzes the content of an incoming email and immediately generates a suitable draft response for you to review and edit. An extension that automatically identifies next steps—including suggested tasks—is already in the planning stages.
This is planned as an extension: A query assistant based on RAG and Vector Search will find relevant information from your existing database and answer questions directly within the appropriate context.
Yes, the AI Assistant with a basic quota is included in all Consolidate plans—including the free edition. Future features will automatically be available to all customers.
Yes. Data processing is handled by a European AI provider that meets recognized security and data protection standards (ISO 27001/27701, SOC 2 Type II), and your data is hosted in the EU. In addition, Consolidate’s general standards apply: role-based access control and regular backups, all fully GDPR-compliant.
